4D Hybrid will be based on a management structure, reflecting the project context and the number of partners, to ensure an efficient management/coordination and to make sure that all project objectives are achieved within planned time, cost and quality. The project management/coordination will rely on procedures and techniques that have been successfully agreed by the 4D Hybrid partners. The structure will follow a hierarchical approach. To assure a lean and efficient management of the project, WP1 will be dedicated to project co-ordination and management comprising the following aspects:
- organizing and managing the project activities as a whole, carrying out all the scientific, technical and administrative tasks;
- supervising the project developments and monitoring the technical achievements, including the IPR management issues;
- ensuring communication among the project partners and with the commission;
- securing industrial results through a specific exploitation program;
- guaranteeing that grant agreement duties and European Commission (EC) expectations are met on time, consistent with expected quality, and within the negotiated cost structure.
In order to fulfil such tasks, a structure and organization of the Consortium is proposed to properly coordinate all the planned activities from a technical and administrative point of view, considering the interests of all the partners involved in the project and those of the external environment. Simple and effective procedures will be set up in order to reduce the complexity of interactions and project overhead, so to simplify the work of the management for all partners and increase the efficiency and quality of the work carried out in the 4D Hybrid. In this section, the proposed project management procedures that implement the mentioned principles are identified and described. The description of these procedures includes the management structure and organization, quality control procedures and Intellectual Property Rights strategy.
To rationalize responsibilities, duties and interaction between partners, a Consortium Agreement will be defined and signed before the start-up of the RTD activities. The purpose of this Consortium Agreement will aim to:
- specify the organization of the work between the Parties;
- organize the management of the Research Program;
- define an IPR management strategy (background and foreground);
- define the rights and obligations of the Parties, including, but not limited to, their liability and indemnification;
- supplement the provisions of the EU Contract concerning Access Rights;
- ensure the gender equality;
- set out rights and obligations of the Parties supplementing but not conflicting with those of the EU Contract.
The management of the project will be structured in three major layers. The basis of the management structure is performed by the leaders of the work-packages who are responsible for the work-package scientific and technical quality and related deadlines. All the work-package leaders constitute the second layer of the management, i.e. the Scientific and Technical Committee (STC) led by the STC coordinator. The STC coordinator together with the industrial coordinator will refer to the Scientific and Industrial Quality Coordinator (SIQC) of the project who, in turn, is asked to directly relate to the Project Coordinator. These players will constitute the last management layer – the highest one – which is the Steering Committee (SC). The SC will then interact with the General Assembly of the project composed of all the partners of the consortium that represents the highest level of decision making within the project and will decide the overall project strategy. The SC will be also responsible for constituting a constant bridge with the EC. Figure 32 illustrates the management architecture across the three major layers.